The success of an event is usually measured based on how much your guests enjoyed it. However, that’s not the only basis you can use to evaluate whether you’ve done a great job or not. The turnout of your event can also say a lot about how great it is.
The lack of guest can be a real hit on your ego especially if you think about all the efforts you’ve put into organizing the event. Even to skilled event planners, having a low attendance turnout can be a bane to their reputation.
Luckily, you wouldn’t have to mope over that fact, because there are things you could do that warrants the attendance of most of your guests. To give you an idea, here’s a list.
1. Find a convenient location.
There’s no better way to attract people to go attend your event than to find a good location they could easily get into. While destination venue is quite popular these days, this could only work if you provide them with a shuttle or transportation service.
So if you’re currently sorting through possible birthday party venues in Kansas City, you need more than just a good location. You also need to choose a place where it could comfortably accommodate all your guests. This is leaning more towards giving them a pleasant and fun experience.
2. Choose the date and time wisely.
Whether it’s a corporate or a private event, the date and time can make a difference on your guests’ attendance. For starters, try not to hold your event on months or days that are packed with other celebrations.
For example, during Thanksgiving or Halloween, it’ll be difficult to confirm your guests’ appearance if you schedule the event during these dates. Clearly, most people have probably created their plans at this time.
You could still target these dates, but you just have to send out invites ahead of time so that people could save it. Although there’s no assurance on whether they’ll respond positively on the said date, the important thing is you tried.
3. Consider audience demographics.
As you’re arranging the event, you also need to consider the age range as well as the differences when it comes to interests. It’s important to find a concept that would reconcile these differences.
This is to help you appeal on bigger audiences. To find out about that, take time to get to know the attendees. This is especially necessary when you’re arranging a business or corporate event.
4. Send out RSVPs via social media.
The continuous popularity of social media has opened up a new way for people to connect and interact with each other. There is a range of benefits you could enjoy from it. One good way is to reach through your guests and send invites through these platforms.
What’s more is some of these mediums have a special feature allowing you to remind and update your guests for the event you’re hosting. While this is a new way of getting people to attend your event, nothing’s going to beat the old school invitation so be sure you also send those.
Confirming guest attendance is definitely one of the most challenging tasks of event organizing. There’s no telling whether your audience can confirm their presence to your celebration. As hard as it may look like, making use of the tips above would certainly help increase the number of your event’s attendees.